Sales Process Systems for Construction & Trades • AU & NZ

Fix the Sales Process That’s Costing You Jobs.

We find and fix what's slowing down your quotes, enquiries, and admin — then use AI to handle the busywork, not run your business. You get founder-level attention on every project.

Book Free Audit → See What We’ve Built

Prefer to talk now? Call +61 484 287 928

AU & NZ construction focus Founder-built systems, not templates Free audit — no obligation Quote turnaround: 90 min → under 10 min (real client result)
What’s eating time in your business?
Tell us the bottleneck — we’ll map the fix
“Every supplier invoice gets manually entered into Xero.”
“Site notes and photos take hours to turn into reports.”
“Quotes are built manually from rough emails and scope notes.”
Get a Solution Plan →
Sound Familiar?

“I’m losing jobs to whoever quotes back first — and I don’t have the hours to fix it myself.”

It’s not just quoting. It’s routine customer questions, enquiries sitting in inboxes, and admin nobody has time for but everyone has to do.

We fix the sales process — quoting, follow-up, admin — and use AI to do the heavy lifting, so your team focuses on work that actually pays.

Book a Free Audit →
How We Work

A three-phase process. Real outcomes at every step.

We don't sell software. We fix your sales process and back it with the right AI systems — then make sure it sticks.

Phase 01 — Identify

Find Your Biggest Time & Cost Leaks

We audit how your business actually runs — quoting, site reporting, admin, customer comms. We map where hours disappear and prioritise the highest-ROI fixes first.

→ Clear picture of what to automate and why. Free.
Phase 02 — Build

Fix the Process, Then Automate It

We redesign how quotes, orders, and enquiries move through your business — then use AI to run the repetitive parts. Purpose-built for how you work. Not templates. Not subscriptions.

→ Working systems live in your business, typically within 2 weeks.
Phase 03 — Embed

Train Your Team & Make It Stick

We don't hand over a manual and disappear. We train your team, refine based on real use, and make sure the systems become part of how you operate — not shelf software.

→ Your team actually uses it. ROI compounds over time.
Pro Tip - Quoting

The contractor who responds first wins the job - not the one with the best price.

Trades using automated quoting respond to enquiries in under 5 minutes. Manual quoting takes 45-90 minutes. That's the gap your competitors are exploiting. See how the system works →

Proof of Work

Six systems we’ve already built and put to work.

Not concepts, not mockups — these are running in real businesses today. Book a call to see the one closest to your problem.

Quote and purchase order automation: 5+ hours a week back to the team
Quote & Purchase Order Automation

Supplier Pricing In → Quote & PO Out

Pulls live pricing from supplier websites, applies your margin, and sends a formatted quote — then places the purchase order with the supplier once it's accepted. No manual pricing lookups, no re-keying.

5+ hours a week back — the employee now spends it on customer relationships, not data entry
Technical document reviewer: hundreds of hours of manual checking removed
Technical Document Reviewer

Checks Your Documents Against the Latest Manufacturer Specs

Automatically cross-checks technical documentation against the latest updates published by manufacturers online — flagging anything out of date before it goes out under your brand.

Hundreds of hours of manual checking removed — and the brand risk of outdated documents along with it
Customer order portal: 24/7 self-serve ordering without a phone call
Customer Order Portal

Let Customers Order Directly, Without Calling In

A self-serve portal where customers place and track orders themselves — cutting down inbound calls and emails and freeing your customer service team from repetitive order-taking.

Lower cost to serve, and a visibly happier customer service team
AI-powered website review: benchmarked against 2026 standards with a prioritised fix list
AI-Powered Website Review

Bring an Outdated Website Up to 2026 Standards, Fast

A structured review of your current site against what customers expect in 2026 — content, speed, mobile experience, and whether it's actually generating enquiries — with a clear list of fixes.

A concrete upgrade plan, not just an opinion
Tender pricing bot: all new listings screened for your trade, then priced
Tender Pricing Bot

Finds Tenders in Your Trade and Drafts a Preliminary Price

Pulls new listings from your tender platform (or takes ones you feed it manually), identifies which ones match your trade, and pulls out what's needed to quote — drafting a preliminary price where there's enough information to do so.

Less time trawling tender boards, more tenders actually assessed
Order bot: zero data entry, reps sell from text, email or voice
Order Bot

Place Orders and Quotes by Text, Email, or Voice

An AI-powered inbox integrated with your sales order management system (SOMS) — reps can place an order or raise a quote from a text message, email, or a quick voice note, wherever they are.

Reps sell on the fly — less time on data entry, more time building relationships
Want to see these running live?
Book a 20-minute demo call. We’ll walk you through the system most relevant to your business.
Book a Demo Call →
How It Works in Practice

Real automation. Real time back. No AI expertise required.

Systems we build and deploy for construction and trades businesses - running today.

01 - Core

AI Quoting from Customer Emails

Customer sends an enquiry → AI reads it, interprets scope, drafts a quote for review. Works with email, forms, or voice notes. The contractor who responds first wins the job.

Quote turnaround: hours → minutes
02 - Core

AI Customer Service for Routine Questions

Pricing queries, availability, product specs, lead times — AI handles them so your staff don't have to. Trained on your business. Escalates complex issues to a human.

Customer service staff freed for higher-value work
03

Stop Manual Data Entry

Handwritten notes, emails, job details — converted into structured orders ready for review and import. Manual data entry: eliminated.

30-60 min → a few minutes
04

Stop the Copy-Paste Loop

Xero, your project management tool, supplier invoices, spreadsheets — all connected. Supplier PDFs become Xero entries automatically. Accepted quotes become invoices without re-entry.

Xero
Buildertrend
Procore
+ your tools
One source of truth
See how Xero automation works →
05

Prospect Lists in Minutes

Structured prospect data pulled from target company websites for your sales team. Repetitive research: eliminated.

Faster targeting, better lists
06

Tools Built for Your Exact Workflow

Customer support, quoting, data extraction — purpose-built AI systems that fit your exact process. Not generic tools adapted to your business.

Built for you, not for everyone
Process

Simple to start. Fast to see results.

Three steps from conversation to running automation.

01

We find where you're losing time

Walk us through a typical day. 30 minutes, no prep required.

02

We implement a proven system

We deploy a pre-built AI system or build something custom, integrated with your existing tools. Training included.

03

Week one, you see the ROI

The AI system runs. Repetitive work stops eating into billable hours. Improve from there.

The cost of manual admin
$91,520

Average annual cost of manual admin for a construction business billing $2M — just in labour hours. (Industry estimate)

Margin eroded by admin
3-5%

Gross margin silently consumed by manual processes — invisible until you run the numbers. (Industry estimate, typical construction businesses billing $2M) See the maths →

With automation
< 90 days

Typical payback period on an automation setup. Margin recovery starts in week one.

Book Audit →
Pricing

Every business starts the same way.

No obligation to proceed. Early clients get preferential pricing in exchange for a testimonial — ask us about this on your audit call.

Audit

Audit

Free
  • Identify 3 automations you can implement immediately
  • Live walkthrough of each option
  • Time and cost savings estimate
  • Clear answer: worth doing vs not worth doing
Book Audit →
Most Popular

Setup Package

$1.5k - $5k / project
  • 1-3 automations from your audit, implemented
  • Integration with your existing tools (Xero, Excel, project software)
  • Ongoing support & optimization
  • Typically pays for itself within weeks
Book Audit →
Custom

Custom Build

Scope dependent
  • Complex workflows (image analysis, custom systems, deeper integrations)
  • Dedicated build phase
  • Full deployment and integration
  • Ongoing support and improvement
Book Audit →
Client Result
“

A Melbourne construction business was spending 90 minutes per quote, manually pulling together materials, labour, and margin from rough scope notes. We built an AI quoting system trained on their jobs. Quote turnaround dropped to under 10 minutes. They now respond to enquiries the same day, every time.

90 min → <10 min
Quote turnaround (real client result)
Same day
Response to every enquiry, every time

One real result. No padding. We're early-stage and building our case study portfolio. More case studies coming as we grow. Early clients get preferential pricing in exchange for a testimonial - ask us about this on your audit call.

How We Work

We take on a small number of clients at a time. That’s intentional.

You get founder-level attention on your project — not a junior account manager working from a brief. We move when you move, and we don’t disappear after handover.

If you’re ready to move fast, so are we.

Selective by design
We only take on projects we know we can deliver well. That means honest scoping upfront, not overselling.
Early client advantage
We’re building our case study portfolio. Early clients get preferential pricing in exchange for a testimonial — ask us about this on your audit call.
ROI in week one
The systems we build pay for themselves fast. Typical payback is under 90 days — and the time savings start immediately.
Audit

Book your automation audit.

30 minutes. We identify where your business is losing time and show you exactly what we'd automate first.

  • Where you're losing time
  • What can be automated immediately
  • Estimated time savings
  • 2-3 concrete opportunities to take away
  • No obligation to go further

Prefer to skip the form? Call +61 484 287 928 and we'll book it in directly.

This is free. No sales pitch. You'll get concrete ideas whether you work with us or not.

Ready to win more jobs and ditch the admin?

30 minutes. We'll show you exactly where your sales process is leaking jobs — and where AI would genuinely help fix it. No obligation.

Book Free Audit → See What We've Built
How it works

Running in a real business today. We’ll walk you through it live.

Book a Demo Call →