Quotes built by hand. Enquiries sitting in the inbox. Paperwork finished after dinner. Drag a few sliders and see roughly how many hours that eats in a year, what the time is worth, and what your team could do with it instead.
Start with what you know and guess the rest. Nobody’s marking this, and the numbers update as you go.
Everything stays in your own currency. Nothing gets converted.
Wages plus super, leave and on-costs. Not sure? A$55 is a fair middle for an office or estimating role.
On quoting and enquiry handling we usually see 30 to 50%. Start low. You can always nudge it up.
Use your usual quote value before GST, and a strike rate you’d be comfortable saying out loud.
a year of staff time tied up in sales admin that software could take on
Gross revenue, not profit. It assumes the work is out there to quote and you’ve got the crew to deliver it. Treat it as a ceiling, not a forecast.
Rough figures to start a conversation, not a guarantee. The working is further down the page.
No black box. Here’s exactly what the calculator does with your numbers, and where it’s deliberately cautious.
Hours back each week is people, times the hours each spends on admin, times the reduction you picked. Times 52 for the year. The dollar figure is those hours at your hourly cost.
Extra quotes is hours back divided by how long one quote takes. Jobs won is extra quotes times your strike rate, and the revenue figure is jobs won times your average quote value. In enquiry mode there’s one more step: enquiries, times the share that turn into quotes. We keep the decimals until the end, so the rounded counts won’t always multiply out exactly to the figure on screen.
What an hour of someone’s time really costs you, not just their wage. Add super or KiwiSaver, leave, insurance, a desk, software, the ute. A rough rule is to take the hourly wage and add 25 to 40%. For yourself, use what you’d pay someone else to do the admin, or what an hour of your selling time is worth.
It depends on the job. Pulling supplier prices and drafting a quote from an enquiry can drop by half or more. Chasing a client for a decision, much less. 30% is a sensible starting point for a mixed week. If you want to see the ceiling, push it to 50% and ask yourself whether the number still feels believable.
It’s a what-if, not a forecast. It assumes the extra quotes go to real enquiries you’d otherwise miss or be slow on, that you win them at your usual rate, and that you’ve got the crew to deliver. It’s also gross revenue, with no materials, labour or margin taken out. Don’t add it to the staff-time figure either. They’re two ways of looking at the same hours.
Not unless you cut hours or avoid a hire. Most businesses keep the same team and spend the time differently: quotes out the same day, enquiries answered while the customer is still keen, the owner home at a reasonable hour. The value shows up as more jobs won and less overtime, not a smaller payroll.
Nowhere. The calculator runs in your browser and nothing is sent or stored. If you book an audit below, your current sliders come through with the form so we can pick up where you left off.
Book a free 30-minute audit. We’ll walk through how quotes and enquiries actually move through your business and tell you honestly whether it’s worth automating, and where to start.
Prefer a conversation? Call +61 484 287 928 and we’ll book it in directly.